-
Challenges
The client, a leading
educational institution in India
was facing significant
operational challenges, that
included:- Time-consuming manual processes:
Processes for admissions, faculty
approvals, student record management,
and exam handling relied heavily on
manual workflows. These were
time-consuming, error-prone, and
difficult to track - Limited Scalability & Customization:
Traditional systems required physical
documentation and multiple approvals,
creating bottlenecks and delays - Lack of Real-Time Collaboration:
Stakeholders struggled to work
simultaneously without a collaborative
environment, leading to inefficiencies - High Error Rates & Redundancy:
Manual handling resulted in duplicate
records, misplaced documents, and
inconsistent data requiring frequent
rework that slowed operations
- Time-consuming manual processes:
Solution Offered
Kelsa provided a tailored workflow solution to
address these issues, featuring:
01
Automated Announcements
& Notifications:
Real-time updates for students
and faculty to ensure
effective communication
02
Exam & Assignment
Management:
Streamlined scheduling and
submission processes to
improve efficiency
03
Study Material
Repository:
Centralized storage for easy
access and version control of
educational resources
04
Attendance &
Performance Tracking:
Automated reporting tools for
real-time insights, empowering
educators with actionable data
Implementation
The solution was implemented
in three phases:
- Assessment:
Kelsa collaborated with the institution
to identify pain points and set
objectives - Configuration:
Designed workflows tailored to
departmental requirements - Training:
Conducted hands-on sessions to
ensure smooth adoption and provided
ongoing support for refinements
RESULTS
This resulted in the institution achieving:
01
30% Reduction in
Processing Time:
Faster admissions, faculty
approvals, and student
record updates
03
Error
Reduction
Streamlined workflows
minimized mistakes and
improved operational consistency
02
Enhanced
Engagement:
Real-time notifications and
access to study materials
resulting in increased student
communication and participation
04
Improved
Productivity:
Automation helped staff free up
time to focus on strategic
initiatives rather than
repetitive tasks
